To be published in Gazette of India, Extraordinary, Part II, Section III,
Sub-section (i)
Government of India
Ministry of Information and Broadcasting
New Delhi, Dated 16.4.1981
NOTIFICATION
G.S.R. 269 (E) In exercise of the powers conferred by section 25 of the Press Council Act 1978 (37 of 1978), the Central Government hereby makes the following rules, namely:-
- Short title: These rules may be called the Press Council (Budget and Accounts),
Rules 1981.
- Definitions: In these rules, unless the context otherwise requires,
- ‘Act’ means the Press Council Act, 1978 (37 of 1978)
(b)‘Council’: means the Press Council of India established under section 4 of
Press Council Act, 1978 (37 of 1978)
3. Budget:
(i) The Council shall, not later than the 15th September, in each year prepare the budget in respect of the financial year next ensuing showing the details of estimated receipts and expenditure.
(ii) The budget shall be prepared in the form set out in Appendix I and copy there of shall be forwarded to the Central Government not later than the 1st October. Proceeding the year to which it relates.
4. Accounts and Audit:
(i) The Council shall cause regular accounts to be kept of all its money and properties in the respect of Press Council of India. The Council shall cause to be maintained the books of Accounts and the registers specified in Appendix II in respective forms set out therein.
(ii) The accounts of the Council shall be audited annually by the Comptroller and Auditor General of India or by any person authorized by him in this behalf.
(iii) The Comptroller and Auditor General of India and any person appoints by him in connection with audit of accounts of the Council shall have the same rights, privileges and authority in connections with such audit as the Comptroller and Auditor General of India has in connection with the audit of Government accounts and in particular shall have the right to demand the production of books, accounts, connected vouchers and other necessary documents and papers.
(iv) The results of the audit shall be reported by the Comptroller and Auditor General of India to the Chairman of the Council who shall submit a copy of the report along with the Council’s observations to Central Government in the Ministry of Information and Broadcasting. The Comptroller and Auditor General shall also forward a copy of the report direct to Central Government in the Ministry of Information and Broadcasting.
5. Returns to be furnished:
(i) The Council shall furnish to be Central Government the following returns:-
(a) Half yearly statements of grants and advances made to be the Council
By any authority, and funds collected by the Council as fee under
Section 16 of the Act;
(b) Half yearly statement of the expenditure out of the grants and
Advances referred to in the clause (a) above:
( c) Half yearly statements showing investments of the Council.
(ii) The statements referred to in sub-rule (i) shall be prepared for the half
Yearly ending 31st March and the 30th September of each year and shall
be submitted so as to reach the Central Government on or before the 1st
May and the 1st November, respectively.
File No. 4/19/79-Press
Sd/-
(Suresh Mathur)
Joint Secretary to the Government of India
APPENDIX I
table1
|
Receipts
|
Actuals for the Previous
Year
|
Budget
Estimates
For
Current
Year
|
Revised
Estimates
For
Current
Year
|
Budget
Estimates
For
Next
Year
|
Expenditure
|
Actuals
for the
Previous
Year
|
Budget
Estimates
For
Current
Year
|
Revised
Estimates
For
Current
Year
|
Budget Estimates
For
Next
Year
|
|
1
|
2
|
3
|
4
|
5
|
6
|
7
|
8
|
9
|
10
|
Anticipated — — — I. Section Non Plan Projects
Opening balance A. Administration charges
1. Grant-in-aid form i. Pay of officers
Central Govt. ii. Pay of establishment
2. Grants and advances iii. Allowances and Honoraria etc.
from other sources iv. Other charges—contingencies etc.
3. Interest on investments v. Interest payable to the subscribers for CPF.
4. Miscellaneous receipts vi. Leave salary and pension contributions
5. Interest received from Total Section I:-
the P.C.I.C.P.F. Non Plan Project
Total Revenue Receipts………….. B. Deposits & Advances
Deposits & Advances……………. Advances repayable
Recoveries of Advances …………. Total
Total………………....................... Anticipated closing balance
FORM: A
Annual Account Showing Receipts and Payment Accounts of the Press Council of India for the Year………….
table2
|
Receipt
|
Payments
|
|
Opening Balance
1. Cash in bank
2. Cash in Hand
3. Grants-in-aid received from Central Govt.
4. Grants-in-aid from other sources
5. Interest on investments
6. Miscellaneous receipts
7. Interest received from P.C.I., G.P.F.
8. Encashment of Securities/Investments
9. C.P.F. Recoveries accounts
10. Recoveries of Advances
(i) Motor Car Advance
(ii) Motor Cycle and Scooter Advance
(iii) Bicycle Advance
(iv) Fan Advance
(v) Festival Advance
(vi) C.P.F. Advance (refundable)
|
Section I
Administration charges
(i) Pay of Officers
(ii) Pay of establishment
(iii) Allowances and Honoraria etc.
(iv) Other charges – contingencies etc.
(a) Stationary and Printing
(b) Postage
(c) Repair of office equipment and Machinery
(d) Books and publications
(e) Furnitures
(f) Typewriters
(g) Telephones
(h) Newspapers
(i) Leveries for class IV staff
(j) Motor vehicles
(k) Hospitality charges
(l) Rent of Office Accommodations
|
PRESS COUNCIL OF INDIA
Cash Book for the Year 19……..19
table3
|
Receipts
|
| |
No. of receipt where necessary |
Particulars |
Pay |
Allowances |
Contingencies
In Recoupment Advance of permanent Payment advances |
Misc.
|
Total
|
Classification
|
|
Payments
|
|
Date
|
Sub-voucher
No’s
|
Particulars
|
Pay
|
Allowances
|
Contingencies
Out Money
Pmt. Drawn
advance in anticipation
of payment |
Misc.
|
Total
|
Classification
|
PRESS COUNCIL OF INDIA
Subsidiary account to the Cash book
table4
|
Receipts
|
|
Date
|
No. of
receipts
where
Necessary
|
Particulars
|
Pay
|
Allowance
|
Contingencies
in recoupment of permanent
advances
|
Advance
payment
|
Misc.
|
Total
|
Classification
|
|
|
Rs.
|
Rs.
|
Rs.
|
Rs.
|
Rs.
|
Total
|
|
|
|
|
Payments Month of
|
|
Date
|
Sub-voucher
No’s
|
Particulars
|
Pay
|
Allowances
|
Contingencies
in recoupment of permanent
advances
|
Out of
money drawn
in anticipation
of payment
|
Misc
|
Total
|
Classification
|
|
|
Rs.
|
Rs.
|
Rs.
|
Rs.
|
Rs.
|
Rs.
|
|
PRESS COUNCIL OF INDIA
Classified abstract of receipts/Disbursements for the Year 19……19
table5
|
Head of
Account
|
April
–––––––––
Vr. Amount
No. Rs.
|
May
––––––––
Vr. Amount
No. Rs.
|
June
–––––––––
Vr. Amount
No. Rs.
|
Progressive
Total
Rs.
|
July
––––––––
Vr. Amount
No. Rs.
|
August
––––––––
Vr. Amount
No. Rs.
|
September
–––––––––
Vr. Amount
No. Rs.
|
Progressive
Total
Rs.
|
|
|
|
October
–––––––––
Vr. Amount
No. Rs.
|
November
––––––––
Vr. Amount
No. Rs.
|
December
–––––––––
Vr. Amount
No. Rs.
|
Progressive
Total
Rs.
|
January
––––––––
Vr. Amount
No. Rs.
|
February
––––––––
Vr. Amount
No. Rs.
|
March
–––––––––
Vr. Amount
No. Rs.
|
Progressive
Total
Rs.
|
Remarks
|
Receipt Book
Counterfoil
table6
| No |
|
No |
| received from with letter No the sum of Rs. in each by cheque on account of (on payment of Rs.) |
Dated .........19 |
received from with letter No. Dated the sum of Rs in each by cheque on account of (on payment of Rs.) |
Intial
Designation |
|
Singature
Designation |
FORM: B (5)
Register of stock of Receipt/Cheque Books
table7
|
Sources
from which
received
|
No. of receipt/
cheque books
received together
with particulars
|
Date of issue
of receipt/
cheque books
|
To whom
issued
|
Date from
which brought
into use
|
Date of
closing
|
dated initials of the responsible officer in token of having verified and examined the counterfoil
|
|
(1)
|
(2)
|
(3)
|
(4)
|
(5)
|
(6)
|
(7)
|
Register of stock of Non-Consumable/Article
table8
Receipt Issues |
|
Voucher
No. &
Date
|
Particulars
of stores
& furniture
|
Value
|
No. or
quali-ty
|
Date of
Issue
|
Order
|
Number of quantity or issue
|
Amount
if any
realized
from sale
|
Date of
Credit
in each
book
|
Dated
initials
of acco-untant
|
Balance of
each item
after each
transaction
|
Remarks
|
FOR M: B (7)
Register of Contributions Toward Pension and Leave Salary Paid during the Year 19…..
table9
Name of
the Govt.
servant |
No. & Date
order fixing
the rates of
contribution
|
Monthly rate of
contribution
payable
 Pension Leave
Salary
Rs. Rs.
|
Date
from
which
payable
|
Contribution
 April May June July August
Vr. amount Vr. amount Vr. amount Vr. amount Vr. amount
No. Rs. No. Rs. No. Rs. No. Rs. No. Rs.
|
|
September
Vr. amount
No. Rs
|
October
Vr. amount
No. Rs
|
November
Vr. amount
No. Rs
|
December
Vr. amount
No. Rs
|
January
Vr. amount
No. Rs
|
February
Vr. amount
No. Rs
|
March
Vr. amount
No. Rs
|
Remarks
|
Register of Advances Temporary
table10
|
Issuing
Authority
|
To
whom
|
Particulars
of the
advances
|
Payment
 Date of Amount
payment paid
of Rs.
the
advance
|
Date
|
Repayment
 Mode Amount
Rs.
|
Dated
initials
of the
accountant
|
Balance
Rs.
|
Remarks
|
FORM: B (9)
Register of contingent Charges of the Press Council of India
table11
|
Date
|
To whom paid
Appropriation
for each
head
|
Sub-vouchers
Contingent
abstract
|
|
No. of
Total carried forward
|
|
Unusual Charges
Description Amount
|
Total of each
Contingent
Abstract
|
Total of each
month’s bill
|
Date of admission
with initials
|
REGISTER OF SECURITIES FOR THE PERIOD FROM…………TO………
table12
| S.No |
Date of Purchase |
Particulars of securities purchased |
Reference to item in cash book |
Amount purchase value
Rs P. |
Face Value |
Safe custody Receipt No |
Due Date |
Interest for the Period from......to |
Amount Received |
Period to which the amount r-lated |
Ref. to receipt item on Cach Book |
Initials of accountant/accounts officer |
ESTABLISHMENT REGISTER (PART I)
table13
|
Sl.
No.
|
No & Date of
sanction order
etc. with date
indicating the
pay etc. admissible
from the time to time
to be attested by
an officer
|
Name of
incumbent
with scale
of pay
|
Reference to pay bill
|
Pay and allowance
drawn initials of
the officer who
checked the
pay bill
|
April
Amount
Rs. P.
|
Ref. to
Cheque
No. and
entry in
cash book
|
May etc.
 Amount
Rs. P.
|
Remarks
|
|
Pay
D.A
Other Allowances
Total Deduction
G.P.F.
C.P.F
House Rent
Income Tax etc.
Total Deductions
Net payable
|
Certificate to be given in Part II of Register Part II Certificates
Certified that :-
(a) Proper acquaintance has been taken for the disbursement of the amount noted against Sl. No…………to………….
In Part I of the Register from the persons concerned for the month of …………………….
(b) Remittance of C.P.F Fund, PCI etc. to the authorities concerned, have been made, out of the deductions effected pay
& allowances of the persons shown against Sl. No……………to……………for the month of……………………..
(c) Allowances claimed have been based on the rule on force/proper sanctions.
FORM: B (12)
TRAVELING ALLOWANCES AUDIT REGISTER OF ……FOR THE YEAR 19……..19…….
table14
|
Date of
Payment
|
Number
of
voucher
|
Serial
Number
of bill
|
Name of the
drawing officer
|
Date of
Journey
|
Object
of
journey
|
Amount
of bill
Rs. P.
|
Date Admission
…………………..Initials
|
Remarks
|
AMOUNT ADJUSTED UNDER
table15
|
No. of
Vouchers
date of recovery of
credit etc.
|
Objection
book item
number
|
Original
period of
account
|
Advance
recoverable
Rs. P.
|
Item adjusted
but awaiting
 clearance
for want for other
of detailed reasons
bill or
accounts
Rs. P. Rs. P.
|
Cash recoveries
of service
payments
|
 How Adjusted ?
(a) Recovered in cash
(b) Deduction from
bill
(c) Refunded to
(d) Admitted or detailed
account of bill
(e) Admitted on a stamp-
ed or a formal receipt
(f) Admitted on applica-
tion
(g) Admitted on sanction
of competent authori-
ty.
(h) Admitted on receipt of
Certificate of Audit.
|
FORM: B (14)
REGISTER SHOWING PARTICULARS OF TRANSACTIONS NEEDING FURTHER
DETAILS/SETTLEMENT
table16
|
Sl.
No.
|
Period of
account
|
No. of
Vr. or date
of receipt
under obje-
ctions
|
Name &
Particulars
of the
party
|
Advances
recovera-
ble
PA. TA.
|
Amount
pending
further
 settlement
For For
want other
deta- rea-
iled sons
bill
|
Amount
Service
pay-
ments
for re-
covery
|
Reasons
for which
the sett-
lement is
pending
|
Sub-
se-
quant
remi-
ders
etc.
|
 Mode of Adjustment/settlement
Month in If disallowed or
which admi- recovered the
 tted settled account in which
Mount the item is
amount of credited or the
portion each No. of the
settled voucher from
admitted which it is
 recovered
Date of Amount
credit or No.
Vr. No.
|
|
1 2 3 4 5 6 7 8 9 10 11 12 13 14
|
(i) Relating to Grants separately.
(ii) Relating to Officers/Estt. Separately.
Total of month’s transaction pending settlement.
Total of (i) & (ii) viz, Grants to offices etc. etc.
Total Rupees
Deduct. Amount adjusted during ………………….as in I certify that I have examined the Register and
Separate adjusted register find it complete in all respects.
Balance carried forward
Accountant
FORM: B (15)
ABSTRACT OF TRANSACTION NEEDING FURTHER DETAILS/SETTLEMENT
table17
|
Month of objection
|
Amount objection
|
Adjusted in
April, 19
|
Adjusted in
May, 19
|
Adjusted in
June, 19
|
Adjusted in
July, 19
|
Adjusted in
August, 19
|
Adjusted in
Sept., 19
|
Adjusted in
October, 19
|
Adjusted in
November, 19
|
Adjusted in
December, 19
|
Adjusted in
January, 19
|
Adjusted in
February, 19
|
Adjusted in
March, 19
|
Total
Adjustment
|
Balance outstanding
|
Balance 19
Balance
Balance 19
Balance
Balance 19
Balance
April,19
Balance
May, 19
Balance
June, 19
Balance
July, 19
Balance
Balance 19
Balance
August, 19
Balance
Sept., 19
Balance
October, 19
Balance
November, 19
Balance
December, 19
Balance
January, 19
Balance
February 19
Balance
March 19
Balance
Balance 19
Balance
Total amount adjusted
Balance
FORM; B (16)
REGISTER OF ADVANCES AND RECOVERIES
Press Council of India
Nature of Advance/Recovery
1. Name and Designation of Officer…………………..
2. No. and date of sanction…………………………….
3. Date of Drawal……………………………………...
4. Amount advance……………………………………..
5. Amount No. of installments…………………………..
6. Amount of each installments Rs. ……………………..
table18
|
Recoveries
|
|
Serial No.
of Instalment
|
Number, date and
month of the bill in
which deducted
|
Amount
recovered
|
Initials of
pay bill
clerk
|
Serial No.
of Instalment
|
Number, date and
month of the bill in
which deducted
|
Amount
recovered
|
Initials of
pay bill
Clerk
|
|
1 16
2 17
3 18
4 19
5 20
6 21
7 22
8 23
9 24
10 25
11 26
12 27
13 28
14 29
15 30
upto 48
|
Form B(17)
Press Council of India
table19
| Name |
................ |
Number |
|
|
|
|
Offical designation |
.......... |
table20
| Pay on 31st March of Proceeding year 19 ---- 19 |
Subscription in whole rupees |
Refunds in withdrawals |
Total |
Withdrawals |
Monthly balance on which interest is calculated |
Rmarks |
| |
April
May
June
July
August
September
October
November
December
January
February
March
Total: |
Broadsheet of the C.P.F for the Year 19..
Receipt in the Month of
table21
| (1) |
(2) |
(3) |
(4) |
(5) |
(6) |
(7) |
(8) |
(9) |
(10) |
(11) |
| |
| No of Account |
Ledger Folio |
Balance at Commencement of Year |
April |
May |
June |
July |
August |
September |
October |
Nevember |
| |
| |
| (12) |
(13) |
(14) |
(15) |
(16) |
(17) |
(18) |
(19) |
(20) |
| December |
January |
February |
March |
March Final |
March Supple |
PCI Contribution |
Interest for the Year |
Total Receipt and opening balance |
| Receipt in Month of |
| (21) |
(22) |
(23) |
(24) |
(25) |
(26) |
(27) |
(28) |
(29) |
(30) |
(31) |
| April |
May |
June |
July |
August |
September |
October |
November |
December |
January |
February |
|
table23
| (32) |
(33) |
(34) |
(35) |
(36) |
(37) |
| March |
March Final |
March Suppl |
Closing Balance |
Total of the withdrawals and closing balance |
Remarks |